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SENIOR ADMIN CLERK - HEALTH & SAFETY

SENIOR ADMIN CLERK - HEALTH & SAFETY SALARY LEVEL 5
REFERENCE NO. SACHS04092020
NO OF POSTS: 01

Minimum requirements:

Grade 12/Matric or equivalent or equivalent qualification with at least three (3) years of relevant experience OR a 3 year recognised Diploma/ Equivalent qualification in the relevant field and at least one (1) year of relevant experience. Computer Literacy in MS WORD/ Excel/ E-mail/ Internet and a valid driver’s license.
Recommendations:

Good Language Skills, Good telephone etiquette, Sound organisational skills, Good people skills, Basic written communication skills, Ability to act with tact and discretion, Working experience within and health and safety environment, Knowledge of the OHS Act 85 of 1993, TVET Colleges Act, COID Act, ISO 18001, NOSA 5 Star Integrated System

Duties:

Provide a secretarial/ receptionist support service to the manager and staff in the unit.
Provide a clerical support service to the manager. Liaise with travel agencies to make travel arrangements. Checks the arrangements when the relevant documents are received. Arranges meetings and events for the manager and the staff in the unit. Identifies venues, invites role players, organizes refreshments and sets up schedules for meetings and events. Processes the travel and subsistence claims for the unit. Processes all invoices that emanate from the activities of the work of the manager. Records basic minutes of the meetings of the manager where required. Drafts routine correspondence and reports. Does filing of documents for the manager and the unit where required. Administers matters like the leave registers and telephone accounts. Receives, records and distributes all incoming and outgoing documents. Handles the procurement of standard items like stationery, refreshments etc. Collects all relevant documents to enable the manager to prepare for meetings. Remains up to date with regard to prescripts/ policies and procedures applicable to her/his work terrain to ensure efficient and effective support to the manager and unit.
ENQUIRIES: Mr PS Sumair on Tel. 0343264888